Executive Board

DUTIES OF THE PRESIDENT

 A         Section 33. The President shall preside at all meetings, preserve order and enforce the Constitution and Laws of the United Brotherhood; shall decide all questions of order, subject to an appeal to the Local Union. The President shall determine all questions of eligibility for office, subject to an appeal to the General President under Section big. The President shall have the deciding vote in case of a tie, except in cases of a secret ballot vote, and shall sign all orders on the Treasurer authorized by the Local Union.

B        The President shall appoint all committees or such other officers as may be necessary, unless otherwise ordered, and shall have the power to order the Recording Secretary to call special meetings when requested in writing by five members in good standing, see that bonds are procured for officers and shall perform such other duties as are required by the office. Members must be notified of special meetings in writing sent to their last known address and stating the date, time and place of the meeting and the business to be transacted. No business not stated in the notice shall be transacted. Special meetings may be held in conjunction with regular meetings.

C         Any member entering the meeting in a site of intoxication, or who disturbs the harmony thereof, or uses profane or unbecoming language during the meeting shall be admonished by the Chair. If the member again offends: he or she shall be assessed One Dollar ($1.00)., for next offense, Five Dollars ($5.00)., and for the next offense shall be excluded from the room. The fact that a member is admonished, assessed or excluded from the room under this Section shall not constitute a bar to the filing and processing of charges against the member based on his or her conduct at the meeting. A visiting member shall be subject to these Laws, and assessments shall be payable to the Local Union or Council where the offense is committed. The Chairperson shall strictly enforce this Section.

DUTIES OF THE VICE PRESIDENT

            Section 34. The Vice President shall assist the President in the discharge of the official duties and shall fill the office in case of absence, death, removal or resignation of the President, until such time as a President is elected.

DUTIES OF THE RECORDING SECRETARY

A        Section 35. The Recording Secretary shall keep the correct minutes of each meeting, read and preserve all documents and correspondence, issue all summons for special meetings, have charge of seal and affix the same on all official documents, draw and sign all legal orders on the Treasurer and conduct all official correspondence. Minutes of meetings shall be safely preserved as a permanent record of the Local Union, in a form approved by the General Office.

B           The Recording Secretary shall send a list of the names and addresses of all new officers to the General Secretary, also all changes, and report to the Local union the expenditures at the close of each meeting, and perform such other duties as the Local Union may direct, or as prescribed in the Constitution and Laws of the United Brotherhood. The Recording Secretary of any Local union which is not affiliated with a District Council shall send to the General Office a copy of each Contracts Agreement or Memorandum of Understanding negotiated to apply within the jurisdiction of the Local Union.

C              The Recording Secretary, when properly instructed, shall notify all members of the Local Union to present their Dues Books to the Trustees during the first month of each quarter for the purpose of comparing them with the books of the Financial Secretary.

 

DUTIES OF THE FINANCIAL SECRETARY

 A       Section 36. The Financial Secretary shall receive all moneys paid into the Local Union and immediately make entry of same in the day book and shall without undue delay see that same is deposited either by paying same to the Treasurer who shall give a receipt for monies received, or by directly depositing same in the Local Union's name in such bank or banks as may be designated by the Local Union. The Financial Secretary shall keep a record of all applications for membership, and a correct account of each member, with full name and address.

B           The Financial Secretary shall enter and date each payment on the member's Dues Book, and sign the same, and shall enter in the Ledger the exact date and full amount of each payment and shall record in the Day Book all receipts and report same to the Local Union.

C             The Financial Secretary shall make a membership activity report to the General Secretary in a format approved for that purpose; said report must be returned to the General Secretary not later than the 10th day of the following month, and shall report not later than the following meeting to the Local Union as to the numerical and financial standing of the Local Union for the preceding month and shall be bonded as required by the Constitution and Laws of the United Brotherhood.

D             Local Unions having an established business office shall have the power, by regularly passed motions to designate the books and other property to be kept at the office, and to delegate such duties to the Financial Secretary as may be deemed expedient for proper transaction of its business. Where no established business office is maintained, the Financial Secretary and other officers shall securely maintain, on the Local Union's behalf any records or other property that may be in their possession, and shall make such records and other property available to authorized officers and representatives as required.

E            The Financial Secretary shall have full control of all supplies, and shall issue the same, subject to orders of the Local Union.

DUTIES OF THE TREASURER

A       Section 37. The Treasurer shall receive from the Financial Secretary all moneys collected and give receipt for and deposit same in the name of the Local Union in such bank or banks as may be designated by the Local Union. The Treasurer shall make no disbursement without the sanction of the Local Union, and only on an order issued by the Recording Secretary and signed by the President.

B            The Treasurer shall make an itemized statement the first meeting of each quarter for the preceding quarter, to the Local Union, of all moneys received android out, and submit books and vouchers for inspection at any time when called upon, and perform such other duties as the Local Union may require.

C           The Treasurer shall send the per capita tax to the General Secretary the first meeting of each month, for the month preceding; also the portion of the initiation fees payable to the United Brotherhood. All moneys shall be payable by post office money order, bank draft or express to the General Secretary.

D         The Treasurer shall be bonded as required by the Constitution and Laws of the United Brotherhood and shall receive a salary of not less than One Dollar ($1.00) per annum.

DUTIES OF THE CONDUCTOR

             Section 38. The Conductor shall examine all present at the meeting and report to the President all without the Password.

The Conductor shall allow no one to remain without the Password. In the case of those locals which desire to use the additional oral initiation ceremony, the Conductor shall obtain the names of all candidates awaiting initiation and report the same to the President and shall conduct the candidate through the initiation ceremony, and shall perform all duties pertaining to the office, and shall be furnished an assistant when necessary.

DUTIES OF THE WARDEN

           Section 39. The Warden shall take charge of the doors at the meeting and see that no one but members with the current quarterly password shall enter. Members in good standing, without the Password, shall be referred to the Vice President for the current quarterly Password.

DUTIES OF THE TRUSTEES

A          Section 40 The Trustees shall have the supervision of all funds and properties of the Local Union, subject to such instructions as they may receive from time to time from the Local Union.

The title to all property of the Local Union shall be held in the name of the Trustees of the Local Union and/or their successors in office.

B It shallot the duty of the Trustees to see that the Treasurer or Financial Secretary| deposits all moneys received in such bank|(s) as the Local Union designates. The Trustees shall see that the Recording Secretary of the Local Union notifies the bank(s) of the names of the officers duly authorized to sign checks for withdrawals on the account, and that all disbursements are to be made by check, except that a petty cash fund for either the Financial Secretary or the Treasurer is permitted.

C The Trustees shall audit all books and accounts of the Financial Secretary and the Treasurer, audit all receipts and accounts of any other person authorized to collect funds, examine the bank book(s) monthly, And shall report to the Local Union in writing, and semi-annually to the General Secretary on Bond Report Forms supplied from the General Office', and shall perform such other duties as are provided for in the Constitution and Laws of the United Brotherhood or as the Local Union may direct. Local Unions having annual receipts amounting to Twenty-Five Thousand Dollars ($25,000.00) or more from all sources shall engage a certified or registered public accountant for periodic audits, but not less than once a year. Such audits shall be examined by the Trustees for comparison with the Trustees' Audits and the Trustees shall report their conclusions in writing to the Local Union.